WIN Career Readiness System

WIN CRSystem

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WIN Career Readiness System

User Admin

User Admin allows administrators and facilitators manage their learner accounts in the WIN Career Readiness System. To begin, click the Admin dropdown at the top of the dashboard and select User Administration.

Image of the Admin dropdown menu

List & Edit Users

Create a New User

Transfer Users

Passwords

List & Edit Users

Get started by selecting a User Type on the left side of the User Administration page. Depending on your organization, there may be an additional option to select an Organization to generate a list of learners.

Image of a list of learners displaying their names, unique identifier, organization, and enrollment date in the system.

Click the export icon in the top right corner of the grid to export the list to an Excel spreadsheet.

Click the gear icon to edit a user's information, reset their password, deactivate the user, transfer the user, or reset a placement test.

Image of the gear icon dropdown menu

Create a New User

To create a new user, navigate to User Administration and click the plus icon at the top right of the screen.

Select a user type from the dropdown menu. Choices are based upon your permission levels. You must select the user type and organization and fill in the user's first name, last name, email address, password, and unique identifier. When this required information is filled in, additional fields will appear for optional information. When you are finished entering the user's information, click Save.

Note: Add new users that are below your own permission level. For example, top administrators can enroll everyone, including location administrators, facilitators and learners. Location administrators can enroll facilitators and learners. Facilitators can enroll learners. Learners cannot enroll or self-enroll in the portal.

Transfer Users

From your user list, you can transfer individual users or groups of users. The Transfer Users function is only available if there is more than one location in your portal. Only administrators who oversee multiple locations will be able to use the Transfer Users tool.

To transfer an individual user, click the gear icon next to the user's name and select Transfer User. To transfer multiple users, click the check box next to each user's name and click the Transfer icon at the top of the list.

Once you have clicked the Transfer icon, a window will open with a drop-down menu so you can select the organization you want to transfer these users to. You can select Promote or Set Grade level for transferred Users, which will allow you to set the grade level for the selected users. When you are finished, click Transfer Users.

To search for an existing user, select the User Type and Organization from the dropdown menus on the left. Search and filter options will change depending on the user type selected. Use the additional search fields (First Name, Last Name, Status, etc.) to further filter the results if needed. Click Search to view the results.

Passwords

To view a user's current password, search for them in User Administration and click on the eye icon in the Password column. A window will open displaying the user's password.

To reset a user's password, click on the gear icon next to the user's name and select Reset Password. A window will open confirming that you want to reset the user's password. Click Yes.

The system will generate a password and a window will open displaying the user's new password. Click OK to close.

Passwords must be between 8 and 16 characters and must contain at least one lowercase letter, one uppercase letter, one number, and one special character (!, #, $, etc.). Passwords cannot contain the word "password" or the user's first name, last name, or username. Existing passwords cannot be reused.

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